FAQ

These were the frequently asked questions about the 2016-18 Coordinated Funding Human Services Program Operations grant cycle, which is closed. For general information about Coordinated Funding, visit the About page.

The archived FAQ for the Coordinated Funders Request for Information and Capacity Building Questions can be found here.

GENERAL

How much funding will be available for this round of Coordinated Funding? The funders project there will be approximately $4.5 million available annually for Program Operations and Capacity Building grants in FY 2016-18. Additional funding partnerships may be added during this grant cycle.

Are there any limits on how much can be asked for a proposed program?  There are no prescribed floors or ceilings for applications.

Will the Coordinated Funders support Indirect Cost Rates? While programmatic administrative and operational costs may be included in Coordinated Funding program operations grant requests, organizations utilizing an Indirect Cost Rate (e.g. University of Michigan sponsored programs) may not use Coordinated Funding Grant funds for that purpose. If additional documentation is needed from the Coordinated Funders regarding this policy, please contact Moonson Eninsche eninschem@ewashtenaw.org.

Is there a list of current grantees with their funding amounts available? Yes, click here for that information.

How do the Coordinated Funders arrive at funding decisions? Inter-agency volunteer committees—comprised of volunteers from United Way of Washtenaw County, the Ann Arbor Area Community Foundation and the Office of Community and Economic Development—are convened to evaluate proposals and make funding recommendations. Funding decisions are approved by respective boards of the Washtenaw Coordinated Funders. Washtenaw Coordinated Funding staff do not make any independent funding decisions; they facilitate the proposal review, evaluation and determination process.

Is submitting an application to Foundant cover the requirement to submit to County Purchasing? Yes

Is an RFP Info session mandatory? Attending one (1) RFP session is mandatory, sign up is available on the RFP web page, here.

RFP SUBMISSION & CONTENT DETAILS

*NOTE: Foundant’s auto save may not work if a user’s browser is out of date. All users are encouraged to update their browsers to the newest version, and do regular manual saves within their applications. Users could also consider using the Word document version of the RFP for drafts*

What if I have technical difficulties?

  • To avoid last minute technical issues, plan to submit early.
  • Please contact Moonson Eninsche with any content or technical questions, eninschem@ewashtenaw.org.

If we find that the questions don’t fully allow our agency to explain our programming, is there a space where we can expound on our agency program? If you’re having trouble where to express your idea, talk with staff who’ll suggest within what question(s) those program details would fit.

How do I reference citations within the application? Citation placement should support the proposal’s overall clarity of being complete, concise, consistent, accurate and clear. In-text citations written as “(Author last name(s), Article Date)” are acceptable. Full citations are not required.

Do the question character limits include spaces between words?  Yes.

Can you combine programs into one application? No. Discrete programs must be applied for separately.

If you have three different programs, would you submit three different applications? Yes.

Is there a benefit to select more than one program outcome? Only if your agency can measure it. Select the outcomes that make the most sense in alignment to the overall priority area, community and program level outcomes, and your agency’s ability to measure the outcome(s).

How is historical performance determined? Staff will review whether your agency met grant performances standards, and if not, was there reasonable explanations on why those standards were not met.

For question 1-5, is it considered a collaborative application if none of the other agencies are requesting Coordinating Funding? If any of the other agencies will be requesting funds through the application, this would be considered a collaborative application.

Do all partners of a collaborative submit responses to the RFP or just the fiduciary partner? Only the fiduciary partner needs to respond to the RFP if multiple agencies intend to apply for program funds collaboratively.

Collaborative relationships question 7-1 doesn’t list government entities as a group you can have a formal collaboration with, is this intentional? That list of possible collaborative groups is not exhaustive, please list who your agency works with in a formalized MOU.

How does an agency document engagement with a Planning and Coordinating lead if attempts to engage have had little effect? Please describe the engagement attempted. Scoring will take into account any lack of meetings among specific Planning and Coordinating groups.

Will we receive a confirmation that our submission was received? Yes, the Foundant system will send an automated email. If you do not receive this email (check your Spam folder), contact Moonson Eninsche immediately,eninschem@ewashtenaw.org.

What does the ‘draft’ watermark mean for the Community Outcomes, Program Strategies and Program Outcomes for the FY2016-18 Coordinated Funding Cycle? As Coordinated Funding staff work with our outcomes evaluators, TCC Group, to develop an outcomes evaluation, revisions to program-level outcomes and the measurements associated with them may be made prior to July 1, 2016. For the purposes of the 2016-18 RFP process, applicants should use the existing draft document as released in December 2015. These can be found as Appendix A, here.

In the Program Strategies for Early Childhood and School Aged Youth, are there specific curricula that is recommended? The specific curricula has been left up to the applicant. However, questions can be directly to the respective Planning and Coordinating Entity for additional guidance on curricula.

Do we need to complete the Vendor Application through Washtenaw County Purchasing? No

Do we need to submit W-9’s to the Washtenaw County Purchasing Department? Not at this time.

ELIGIBILITY AND UNIQUE SITUATIONS

Are public sector entities eligible to apply? While the Washtenaw Coordinated Funders are primarily interested in funding the nonprofit sector to meet the community-level outcomes in each of the funding priority areas, there are limited circumstances in which local public sector entities are critical providers of, collaborators in, or fiduciaries for the delivery of health and human services programming that are essential to the furtherance of community-level outcomes achievement. In general, public sector entities are encouraged to collaborate with nonprofit providers in their applications for capacity building or program operations funding – as either a fiduciary/fiscal agent or as a collaborative applicant. In cases where a public sector provider is the only provider of the type of service delivery for which an application is submitted, the Washtenaw Coordinated Funders will consider applications for capacity building and program operations funding on a case-by-case basis.

FOUNDANT QUESTIONS

What if my agency needs more than one login? 

Please remember these general login/user account tips:

  • Do NOT use the “Create New Account” button! If you are applying for the RFP, your agency will already have an account.
  • Your agency can have as many user logins as you’d like.
  • Remember: Only ONE user can be assigned to (edit) an application at a time. Only funders can re-assign an application. (Available upon request.)
  • Options for agencies with multiple users:
    • Use one login for all users at your organization.
      • Disadvantages: Auto-save mishaps while two users are working on the same application at the same time; not general security best practices.
    • Create a login for each person that will need to submit or edit an application.
      • Disadvantages: Multiple logins to keep track of; Possibility of needing to request application re-assignment.

 

If your agency requires multiple logins, please contact Moonson Eninsche, eninschem@ewashtenaw.org.

If we have different logins for different staff, is there an audit trail to see who last worked on which application? No, because only one login/applicant can be assigned to/working on an application at a time. Other users can login and view draft applications, but will not be able to edit the application unless the Administrators (the Funders) reassign the application to a different user.

Can multiple users be in Foundant working on the same application at the same time? It is possible for users to share the same login, but we do not recommend it. Foundant’s auto-save feature could save over important changes made by both users.

If you forget to complete a field in the Foundant system, will it tell you that? It will, if the field is marked as a required field. However, some fields are not marked as required, because of the differing requirements for non-traditional applicants. Please review your submission carefully before you submit.

In the question response text box, can the character limit count be exceed by just a few characters? No, it cannot.

Before or after a RFP submission, is there a way to create a draft/report to show your board or other staff what you plan to submit/submitted? Yes. From your Dashboard, you can revisit any submitted or draft applications and click the “Application Packet” button at the top of the application to create a PDF form of your application.

What if I need to stop in the middle and come back to the application? There is a Save button at the bottom of the application.

What if I forget my password? Use the “Forgot your Password?” link on the Logon page.

What if emails from the Foundant system are going to Spam folders? Add administrator@grantinterface.com to your contacts, Safe Senders list or mark as “Not Spam”, depending on your email service. All email from the Foundant system will come from this email address and be labeled as from “Washtenaw Coordinated Funders”.

Which browser do you recommend we use? For the best user experience when using Foundant, we recommend using Google Chrome 14 or higher, Firefox 9 or higher, or Safari 4 or higher. It is fine to use Internet Explorer, but you may encounter some minor technical issues.

Is the Foundant system mobile friendly? Yes.

How do I delete a file that I’ve uploaded to a form in Foundant? Note that for the Request for Proposal application, the only form to be uploaded is the completed program budget. There are two ways to remove an old file from an application: 1. Once the file has been uploaded a delete button will appear below the file name. Click the Delete button to remove the file. 2. A new file can just be uploaded in its place and it will be automatically deleted.

How do I print a copy of my application? On the “Application Status” page, click “Edit Application”.

Application Status Page 1 of 2

Then, on the “Application” page, click on “Application Packet” for a PDF version of the application.

Application Status Page 2 of 2